Guides (All you need to know)


How to set up an account

  1. From the Home page of the application click on the Create an Account button to display the secured creditor type selection page.
  2. Select Client type “Individual” or “Institution”.
  3. Then click on the Continue button to display the Provide Registration Information page.
  4. Provide details for your Profile depending on your Client type. For Institution, complete the Administrator Account Profile.
  5. After completion of your profile details, attach the following documents: For institutions - Commercial Reg. Certificate, Tax Payer Identification Certificate, Business License Certificate and Any other relevant document. For Individuals – Court Order Document, Tax Payer Identification Certificate and Any other relevant document
  6. Click the Select the Checkbox if you agree to the General Conditions of use of the Ethiopia Movable Collateral Registry box close to the ‘Read the Terms and Conditions’ link and then submit the account details to the Registry.
  7. The “Account Successfully Submitted” message appears to confirm the success of the submission.
  8. Wait for an approval email message from the Registry when the account setup request is approved, and the account is created.

How to create client users

  1. Log into the application with your Username and Password as Client Administrator.
  2. Click on the Administration menu tab.
  3. Select My Users from the drop-down list to load the Users page.
  4. Click the Create New User button and complete the form with the User’s Basic Information.
  5. Select the option Notify User with password to send password notice to user.
  6. Click the Save button to create a new user and complete.

How to assign roles to a user

  1. Login to the application as the Client Administrator
  2. Click on the Administration menu tab and Select My Users from the drop-down list.
  3. This takes you to the Users page.
  4. Move to the List of Users Section and Click on the Edit button of the preferred User.
  5. When the Edit User page is displayed, click on the Assign Roles button to load the Edit User Roles page.
  6. Click in the box of a role to assign to user depending his/her responsibilities and then click the Save Roles button to complete.

How to create groups

  1. Login to the application as the Client Administrator
  2. Click on Administration and Select Groups from the drop down.
  3. The List of all registered groups page is displayed.
  4. Click on the Create New Group button to load the Registering a new group page.
  5. Enter group registration details and click on Submit button to create group and complete.

How to reset your password

  1. From the Login page, click the link Forgot Password? Click Here.
  2. The Password Reset page loads requesting for your email address.
  3. Enter your email address in the email box and the same text on the security image box.
  4. Click on the Submit button to send request for password reset.
  5. After successfully submitting password reset request, go to the inbox of the email provided to display the system generated email received from the Registry.
  6. Click on the Reset Password link to take you to the Reset Password page.
  7. Enter a new password in the New Password box and enter the same password in the Confirm New Password box to reset your password.

How to change your password

A. Option 1 - For Existing Users

  1. Sign in to the application with your Username and Password.
  2. Click on the My Profile (User) tab located on the Navigational bar.
  3. This displays the User page.
  4. Click on the Change Password button.
  5. This displays the Change Password page.
  6. Enter your old password in the Old Password box.
  7. Move to the New Password box and enter your new password.
  8. Confirm your new password in the Confirm New Password box.
  9. Next Click on the Submit button.
  10. Confirmation message dialog is displayed.
B. Option 2 - For New Users
  1. On the Change Password page, enter a new password in the New Password box.
  2. Enter the same password in the Confirm New Password box.
  3. At Security Check section, enter the text in the security image into the box.
  4. Click on the Submit button.
  5. Confirmation message dialog is displayed.

How to register a notice

  1. From the Notices menu drop down list, select Register New Notice to display the Select Notice Type page.
  2. Select the ‘Security Right’ from the Select Transaction Type drop down list and click Continue button. For a Non-Consensual Right, select the Transaction type ‘Non-Consensual Right’
  3. The Security Right page is displayed.
  4. Provide information for the Security Right details. For a Non-Consensual Right Transaction, provide the Non-Consensual Right details.
  5. Next, move to the Registration Information section to continue.
  6. From the Register Information section, click on the Secured Creditor tab or the Non-Consensual Right Holder tab.
  7. Click Add New Institution/Individual Secured Creditor button or Add New Institution/Individual Non-Consensual Right Holder button based on your option.
  8. Enter the Basic information and the Physical Address details of the secured creditor or Non-Consensual Right holder.
  9. To add a Grantor/Debtor information, click on its tab and then click Add New Legal/Natural Person button based on your option and select (Grantor, Debtor or Both options).
  10. Provide information for all mandatory fields.
  11. To add a collateral information, click on the Collateral tab and enter all mandatory collateral details.
  12. Click on the Add File button to attach a file document in Word or PDF formats to the notice.
  13. Click inside the Declaration box and then Click Submit Security Right button to register.

How to authorize a notice

  1. Login to the application with your Username and Password as a Client Authorizer.
  2. Click on My Tasks Menu and select “My Pending Tasks” from the drop down.
  3. Click on the Handle button of the security interest notice.
  4. This displays the Handle Task page to review notice registration details.
  5. Scroll down to the Authorization section. Select “Authorize” to approve or “Deny” to terminate.
  6. Click the Submit button when done.

How to register an amendment notice

There are three (3) types of Amendment Notices;

  • Update
  • Renewal
  • Transfer

How to update a registration

  1. Login to the application with your Username and Password.
  2. Click on the Notices menu tab.
  3. Select the ‘View Registered Notices’ option from the drop-down list.
  4. From My Registered Notices page, click on the Amend icon of the Security Interest notice that needs to be amended.
  5. Select Amendment Type (Update a Registration) on the Select Amendment Type page and click the Continue button.
  6. Edit the notice on the Amend Notice page to record your update.
  7. Click the Register Update button when done to complete.

How to renew a registration

  1. Login to the application with your Username and Password.
  2. Click on the Notices menu tab.
  3. Select the ‘View Registered Notices’ option from the drop-down list.
  4. From My Registered Notices page, click on the Amend icon of the Security Interest notice that needs to be amended.
  5. Select Amendment Type (Renew a Registration) on the Select Amendment Type page and click the Continue button.
  6. Select New expiry date on the Amend Notice page to record your renewal.
  7. Click the Submit Renewal button when done to complete.

How to transfer a notice

  1. Login to the application with your Username and Password.
  2. Click on the Notices menu tab.
  3. Select the ‘View Registered Notices’ option from the drop-down list.
  4. From My Registered Notices page, click on the Amend icon of the Security Interest notice that needs to be amended.
  5. Select Amendment Type (Transfer to other Secured Creditor) on the Select Amendment Type page and click the Continue button.
  6. Enter details for transfer of notice on the Amend Notice page to record your transfer.
  7. Click the Submit button when done to complete.

How to cancel a notice

  1. Login to the application with your Username and Password.
  2. Click on the Notices menu tab.
  3. Select the ‘View Registered Notices’ option from the drop-down list.
  4. From My Registered Notices page, click on the Cancel icon of the Security Interest notice that needs to be cancelled.
  5. Select Cancellation Type on the Select Cancellation Type page and click the Continue button.
  6. Select Cancellation reason.
  7. Click the Submit Cancellation button when done to complete.

How to search the registry - registered user

  1. Login to the application with Username and Password.
  2. Click on the Search menu and Select Search from the dropdown list.
  3. Select the Search criteria. You may conduct a search by:
    a) Grantor (Natural or Legal Person) Nationality, Name or Passport Number or Tax Identification Number.
    b) Debtor (Natural or Legal Person) Nationality, Name or Passport Number or Tax Identification Number.
    c) Collateral Serial Number
    d) Notice Registration Number
  4. Click on Submit Search button to display a summary of search results.
  5. To generate a Search Report, move to the Generate Search Report section and select Report Type to be generated.
  6. Check the box to send the report to the email provided.
  7. Click the Generate Search Report button to generate the report and save to disk.